Data backups play an essential role in ensuring the security of your data.
Well, companies have devoted their resources to installing backup software to ensure that the company database is secured from risk and manipulation.
Database backup can prove to be a tedious task that may as well as encourage you to get sluggish about implementing it.
But thanks to the dynamism of technology, software with automated functions such as ottomatik have come into being. Such software allows you to schedule backups: all in a bid to save you the hassle.
Data backup is, by all means, worth your while. There is so much you could be able to salvage by just employing it. Data loss and damage could cost you a lot.
That is time, money, clients and even your reputation. However, when it comes to the security of your data, it does not just stop at backups. There is more that is required of you.
Mishandling and mismanagement of backed up data could also be catastrophic. Statistics show that a large percentage of security breaches are as a result of mishandled backups.
Backing up data is merely half of the data security battle, there is more you need to do to ensure total security of your data.
Ways to ensure that your data is safe
1. Implement access rights
There is no point in having data backup while everyone can get access to it. As the saying goes, too many cooks spoil the broth.
Letting your back up access to everyone exposes it to the risk of manipulation and mismanagement: which is why you need to employ access rights so that your backups can only be handled by those who have the business need to.
Also, it is essential that you also have restrictions on who can be involved in the backup process in the first place. Do not ignore the web-based interface that gives you a backup access framework.
It does not matter how you choose to store your data, be it in drives, tapes or network-attached storage. You should have total control over the access of the location in which your data is stored.
You should be the one keeping the keys to that room; you should also be able to restrict access to certain parts of the room.
It does not necessarily mean that you have thieves around you. You are just protecting your backup from any form of harm. For instance, if your 2-year old gets hold of your external drive, her chances of misplacing it or breaking it are almost a hundred percent.
2. Have your backup stored offsite
Imagine a scenario that you have your backup stored in a CD, in the same office that your original data is, then a fire breaks. What happens? You will lose both the original data and the backup data.
To guarantee the complete security of your data, you should consider storing your data in a different place, could be a building. Or better still, consider having a remote backup. You do not want a fire incident to wipe off all your data in one fell swoop.
3. Invest in media-rated and fireproof safes
If you have a fire-proof safe, it could mean that it would probably just work with data stored in paperwork. What if your data is stored in CDs or Hard drives? It will still be vulnerable to risk.
Applying some science: paper and plastic have different melting points. A regular safe will only give you false security. While choosing a safe for your backup, you should put those factors into consideration.
4. Do some background research on your vendors
What security measures do your vendors for data services have? You need to know how your vendors go about their offsite storage, courier services or data center.
It is in a bid to ensure that your data is in safe hands. All data security vendors do have different security measures put in place; you need to ascertain that your vendor’s measures are effective.
5. Do not depend on passwords
You should at no point depend on a password for the full security of your data. Remember that there always will be someone ahead of your game and so capable of finding out what your password is.
Worse still, there are people with skills that will effortlessly crack your code and access your data. It, however, does not mean that you should not have a password: you should. But consider putting another layer of protection.
6. Encrypt your backup
Do your backup software and hardware allow encryption of data? Why not make use of that? Encryption will give you tight backup security and will free you of any worries.
If your data is stored on portable devices like phones and laptops to mention a few, consider using passphrases that are strong.
7. It does not hurt to check
Man is to error. There could be a chance that you did a backup of the wrong data or you did not do it at all. It is wise to always to run checks on your backup to ensure that everything is intact.
Also, make sure that you are backing up everything that is important. It is likely that you have left essential data scattered all over your desktop!
8. Have a disaster-recovery plan
Make your data backups a part of your disaster recovery plans.
Malware or even a storm can destroy data backups! No matter how good your backups are, they are always vulnerable. You should have a plan laying out what to do in the event of an incident.
Last but not least, are you operating on an organizational structure? You have some security policies, be it physical security, system security and so on. There should be policies in place that also cover data backups.
Regardless of how good your data backup is, there is a likelihood of it having some gaps and loopholes. It is good that you spot them before it is too late.
You can even employ some assistance from a third party to help you identify them. Remember that it is better to be safe than sorry.