How To Use Tone In Writing To Help You Write Much Better

Tone In Writing

The easiest way to understand tone in writing is to think about emoticons.

When you send messages to friends, you often add an emoji to say that you are happy, sad, confused, or being sarcastic.

But you can’t add icons when you are writing blog posts, articles, or books.

Tone is a writing skill that you can develop to improve your communication, clarity, and storytelling in both content writing and books.

The difference between tone, style, and voice

For a new writer, these literary terms can be confusing.

Voice is who is telling the story. In literature, it is usually the narrator and the characters.

It uses a mixture of point of view, vocabulary, and syntax to make sentences flow in a coherent way.

Style in writing is used to suit a particular purpose.

Examples include descriptive, narrative, persuasive, expository, technical, and poetic.

For a book, the narrative style is usually the most appropriate. A user manual would use the technical style, and for content marketing, the persuasive.

If you were writing about travel and interesting places to visit, you would use the descriptive style.

Voice and style indicate what you say.

Tone, on the other hand, is how you say something. By using different tones in writing, you can indicate the negative or positive emotion of the speaker.

A simple way is to change the level of formality to apply a different tone and mood to a piece of writing.

When you are writing on any topic, the tone is the attitude you use to help your reader feel certain emotions.

You might recall your mother saying, “don’t speak to me in that tone of voice!”

It wasn’t because of what you said, but how you said it that upset her.


Don’t use adverbs

One important aspect to note is that using adverbs in dialogue tags is not the ideal way to express emotion.

For example, he said angrily, or she said desparingly are poor ways to imply sentiment in a sentence.

When you are trying to use any types of tone, you need to craft it in your phrases, sentences, or utterances.


It’s about your word choice

emoticons of emotion

It doesn’t matter what your subject matter is.

You can use either an informal or formal tone in your sentence structure.

You can’t add a smiley emoticon or wave your arms about in violent gesticulations.

But you can certainly indicate happiness, sadness, anger, or surprise in your writing.

You convey it through your choice of words or from your viewpoint as a writer on a subject.


Examples of tone in writing

Let’s look at some sample phrases to help you understand how easy it is to use.


SurpriseNever in my wildest dreams did I think I would get a pay rise.

ThreateningWe’ll discuss your position in my office at 2 o’clock.

SupportiveDon’t worry too much. Let’s have a chat about it all in my office at two.

Sarcasm – Oh, look. A pair of socks again for my birthday. You’re all heart.

DespairWhatever I do, I’m always wrong in my father’s eyes.

HappinessJane was over the moon when her daughter received her law degree.

ShockI nearly had a heart attack when I saw my phone bill. It was over $750!

Resignation I don’t think I’ll ever find a publisher. But all I can do is keep trying, I suppose.

AngerI’m fed up with all your lies. Pack your bags, and get out of my life!

EmpathyI know how you must be feeling. But I’m here for you whenever you need help.


As you can see from these simple examples, it’s quite simple. You can use it in article writing or the narrative and dialogue of a book.

It is especially useful to show your readers what is happening instead of telling them.

The beauty of tone is that you don’t need to use awkward dialogue tags and adverbs.



You can find many sites that give you a lot of examples of tone in literature.

But often, the selected quotes are complex and deep in meaning. Sure, they can be helpful.

If you want to start experimenting, it’s easier if you understand the basics.

You create the overall tone by using your sentence structure and choice of vocabulary.

When you get it right, you’ll know right away because you won’t need to describe what was said.


Related reading: Common Abbreviations We Use But Don’t Know The Meaning

Derek Haines

A Cambridge CELTA English teacher and author with a passion for writing and all forms of publishing. My days are spent writing and blogging, as well as testing and taming new technology.

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3 thoughts on “How To Use Tone In Writing To Help You Write Much Better

  • Avatar for Pamela
    December 16, 2020 at 2:46 pm

    Interesting post but isn’t the word “certainly” an adverb? Just sayin’.

    • Avatar for Derek Haines
      December 16, 2020 at 2:54 pm

      It certainly is an adverb! But it’s not modifying a reporting verb. That’s where adverbs are a problem with tone.

  • Avatar for Cathy Cade
    December 16, 2020 at 1:29 pm

    Thanks for a useful post. I’m passing it on to my writing group. :)


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