Using Register In English Writing And How To Control It

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What Is Register In Your Writing

The first question you may be asking is, what is register in English?

Language register in English is the scale of formality used when we write and speak English.

There are five basic levels describing different types of register or formality definition in writing and speaking.

1. High formal

2. Formal

3. Neutral

4. Informal

5. Vulgar

These are sometimes called address registers.


The five register levels

High formal is the level of language that you would use to address the Queen, an archbishop, president or prime minister.

Formal is used to when you speak or write to your boss or in a transactional letter.

Neutral is the level used in report writing and business presentations.

Informal is used when you speak to or write emails to friends.

Vulgar is not the language of a smutty joke but is the language used when talking to a child or family pet.


Although not covered in this article, there is one other form.

Frozen or static register is used in language that remains unchanged, particularly in printed or often repeated form. Examples include biblical quotations and oaths of allegiance.

For writers this is important to know, as register is a tool that can be used to develop style, especially in dialogue, to give characters a consistent voice.

Unlike many Latin languages, which have dedicated formal and informal subject pronoun and verb conjugations, English uses a far more complex array of vocabulary and grammar structures to govern register.

In French, for instance, these two phrases that ask ‘how are you?’ clearly identify formality because French has two forms of the subject pronoun, you.


Vous allez bien? Formal

Tu vas bien? Informal


The first is formal using vous and would be used with people who are not close friends, such as superiors, acquaintances and strangers.

The second is informal using tu and is used with family, close friends and children.

In English however, we only have the one subject pronoun, which is you.


More reading: The Best Free Online Grammar Check


So how can register and formality be applied consistently in English?

Register, or formality definition, is controlled by using three language points – grammar, vocabulary and punctuation.

These elements are common to all variations of English international register.

The table below shows the key differences between the basic formal and informal registers.

Use of register in English writing

Explanation of English register in writing.



Latin-based verbs are always one full word, whereas phrasal verbs are always a verb plus one or two participles. Most Anglo-Saxon verbs are recognisably very short.

If we take a few Latin-based verbs such as to receive, to purchase, to comprehend, to appreciate, to tolerate, to schedule, to consider, to approve and to accommodate, these would be replaced by to get, to buy, to get, to like, to put up with, to set up, to think about, to okay and to put up.

Common and uncommon words are often words such as linking words. While and, but and so are informal, while furthermore, however, and therefore are formal equivalents.

Other examples of common or vulgar words are, ta for thank you, ta ta for goodbye, tummy for the stomach and belly button for the navel.



Register punctuation is defined as contraction and abbreviation both in writing and speaking.

While asap, memo and HQ are informal, as soon as possible, memorandum and headquarters are formal.

When speaking to a friend, one might say, ‘I wouldn’t’ve baked a cake if I’d known you weren’t coming.’

But if this phrase were used in speaking to your boss it would change to, ‘I would not have arranged the meeting if I had known you would not be available.’

Another example is that will is always used in full in formal register and always contracted in informal language. We will arrive as compared to we’ll arrive.


More punctuation: What Is The Oxford Comma And Why Is It Such A Big Deal?



While the structures given in the table are self-explanatory, the ones that do need a little explanation are noun and verb phrases.

Simply put, it is using an object as the subject of a phrase, and not a subject pronoun or name.

Often this results in the passive voice. For instance:


Joe and Charles attended the meeting. Informal.

The meeting was attended by Joe and Charles. Formal.

Joe and Charles thought the meeting was a success. Informal.

The meeting was thought to have been a success. Formal.


The last important point is in constructing indirect questions.

Care should always be taken to ensure that only one question structure is used in the complete phrase, which always means structuring the second verb phrase in statement order.


What is your name? This is a direct question.

Could you please tell me what your name is? This is an indirect question.


Notice that the verb to be is at the end of the second phrase as the question was formed by the inversion of could and you in the first phrase, so the second clause is in statement order.


More grammar: What Is The Subjunctive Mood



The ability to maintain consistent register is a tool all writers need to master, as it is a way to avoid long descriptive phrases of how a character says something, or worse, using adverbs to describe how a character speaks.

Register also allows a writer to maintain a consistent voice for characters and to give consistency to the narrative. All of this can be controlled by the correct use of register in English.

While there are some minor differences in register between United States and British English, the basic rules of maintaining register are consistent.


Further reading: What Is Passive Voice And How You Can Stop Using It


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Derek Haines

Derek Haines is an Australian author, living in Switzerland.

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