How To Modify Track Changes Name In Grammarly For Word

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How To Remove Grammarly From Track Changes

Grammarly is an excellent application for correcting grammar and spelling in Word

A lot of writers select Grammarly because you can use it in so many different ways.

When you install Grammarly for Microsoft Office as an add-on for Microsoft Word or Outlook and enable Grammarly in a browser extension for Chrome, Safari and Firefox, you can use it almost anywhere you write.

The latest version now supports Google Docs as well.

Microsoft Office integration with a Grammarly tab is not available for Mac users, but it is very easy to use the app for Mac, which is a fully optioned online editor. It is extremely fast too. The check for grammar and plagiarism duration time is only a few seconds.

Whether you use the MS Office version or the Mac editor, there is, however, one small issue that many users would like to resolve.

The problem is that when you use Track Changes in Word, the corrections that Grammarly add are marked as “Grammarly”.

If you are working with an editor or proofreader, you may not want them to see this notation when you exchange versions of your document.

I have seen many users ask this question online, so here is a way that you can easily remove the notation.

The fix will work for all Word users, including Mac users who use a Grammarly download for MS Word files from the editor.

But first, let me explain the wrong way because I have seen it noted online, and it doesn’t work.


The wrong way first, and then the right way to solve the issue

Grammarly comment

In the image above, this is what your Track Changes look like when you edit a Word document with Grammarly. Any correction you make is marked with “Grammarly” as the user.

One solution I have seen suggested online is to change a setting in the Track Changes preferences.

Track Change Prefs

If you untick the setting marked by the arrow in the image above, it will result in what looks like a solution.

Clean comment

The comments are now clean, with no mention of Grammarly.

But this only looks like a solution. It is not.

If you send this document to another user, the Grammarly notations will be visible to them. This setting in Track Changes to remove the reviewer is only a local setting.

So only you will see the change and not other users who access your document. They will still see your corrections with Grammarly noted.


The right way to change the reviewer’s name

The only way to resolve the issue for all users is to make a change in your security preferences. The setting is available in all versions up to Office 2016.


In the security tab, tick “Remove personal information”.

Now, save your document, close it and open your document again, and you will see that “Grammarly” has been removed and it has been replaced by “Author.”

No Grammarly

Now when anyone opens your notated document, all the comments will be marked as Author.

If you are a Mac user and you use Apple Pages, when you download Grammarly Word documents into Pages, this solution works perfectly too.

This is because the “Comment and Changes” function in Pages fully supports and is compatible with Word Track Changes.

Pages track change

Problem solved. Well, almost.


A practical fix but not perfect

By changing this one small security setting in Word for Grammarly for Microsoft Office or Grammarly for Mac, you can confidently work with other users and be sure that they will not see “Grammarly” noted as the reviewer.

While you can exchange and work on documents with anyone using this method, the only small drawback is that all changes made by any reviewer will be marked with the generic description of “Author”.

It makes it difficult to know who made certain changes, although the date and time can probably give you a good clue.

Also, there doesn’t seem to be any way to edit the default name of “Author” in any Word setting.

If anyone has an idea how to do this, I would love to know.


Related reading: The Best Free Online Grammar Check


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Derek Haines

Derek Haines is an Australian author, living in Switzerland.

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