How To Modify Grammarly Track Changes Name In Word

How To Remove Grammarly From Track Changes

A lot of writers select Grammarly because you can use it in so many different ways apart from simple grammar checking.

You can install Grammarly for Microsoft Office as an add-on for Microsoft Word or Outlook.

When you enable the Grammarly Chrome extension or the browser extension for Safari and Firefox, you can use it almost anywhere you write.

The latest version now supports Google Docs as well. Microsoft Office integration is not available for Mac users.

But it is very easy to use the desktop app for Mac, which is a fully optioned online editor. It is extremely fast too.

The check for grammar and plagiarism duration time is only a few seconds.

Whether you use the MS Office version or the Mac editor, there is one small issue that many users would like to resolve.

 

Word Track changes marked as Grammarly

The problem is that when you click the Track Changes in Word, the corrections are marked as “Grammarly.”

It can be a problem if you are reviewing a document and working with an editor or proofreader.

You may not want them to see this notation in the track changes feature when you exchange versions of your document.

I have seen many users ask this question online about how to remove those notations.

Here is a way that you can easily remove the notation on edits or notes insertions and deletions.

The fix will work for all Word users, including Mac users who download for MS Word 2013 or 2011 files to the desktop editor.

But first, let me explain the wrong way to fix Grammarly for Word, because I have seen this fix noted online, and it doesn’t work.

 

The wrong way first, and then the right way to solve the issue

Grammarly comment

In the image above, this is what your Grammarly Track Changes look like when you edit a Word document.

Any correction, or when deleting text or making any changes, these will be marked with “Grammarly” as the user.

One solution I have seen suggested online is to change a setting in the Track Changes preferences.

Track Change Prefs

If you untick the setting marked by the arrow in the image above, it will result in what immediately looks like a good solution.

Clean comment

When you turning on track change to see the reviewing pane for an edited document, the comments are now clean, with no mention of Grammarly.

But it only looks like a solution. It is not a solution at all.

If you send this document to another user, the notations will be visible to them again.

It is because this simple markup setting in Track Changes to remove the reviewer is only a local setting on your computer.

So only you will see the change and not other users who access your document. They will still see your corrections with Grammarly noted as making the changes.

 

The right way to change the reviewer’s name

The only way to resolve the issue for all users is to make a change in your security preferences to change the markup displays.

The setting is available in all versions up to Office 2016.

Security

In the Security tab, tick “Remove personal information.”

Now, save your document, close it, and re-open your document again. You will see that “Grammarly” is removed, and it is replaced by the word “Author.”

No Grammarly

Now when anyone opens your notated document and uses the accept or reject track changes button, all the comments will be marked as Author.

If you are a Mac user and you use Apple Pages, when you download Word documents into Pages, this solution works perfectly well too.

It is because the “Comment and Changes” function in Pages fully supports and is compatible with Word Track Changes. So you can choose to accept and reject changes as you would in Word.

You can see in the image below that Pages marks all track changes as Author.

Pages track change

The problem is solved.

 

A practical fix but not perfect

By changing this one small security setting in Word you can confidently work with other users.

You can be sure that they will not see “Grammarly” noted as the reviewer.

You can exchange and work on documents with anyone using this method.

The only small drawback is that all changes made by any reviewer will be marked with the generic description of “Author.”

It makes it difficult to know who made specific changes, although the date and time can probably give you a good clue.

There doesn’t seem to be any way to edit the default name of “Author” in any Word setting.

If you have an idea about how to do this, please let me know. I would like to know how to to make this a perfect fix.

Derek Haines

A Cambridge CELTA English teacher and author with a passion for writing and all forms of publishing. My days are spent teaching English and writing, as well as testing and taming new technology.

One thought on “How To Modify Grammarly Track Changes Name In Word

  • October 12, 2019 at 1:06 pm
    Permalink

    Is there any way to track changes when uploading Word documents to the Grammarly desktop app (for Mac), and then exporting the Word documents after you edit them? I can’t figure out how to do this. There are no comments/markup in the Word documents I export from the Grammarly desktop app.

    Reply

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